ISA Office Manager & Assistant to the Executive Director

The International Surfing Association (ISA) is hiring a full time Office Manager and Assistant to the Executive Director. Please find the job description below and apply via the application form at the bottom of the page.

POSITION DESCRIPTION

  • Title: Office Manager & Assistant to the Executive Director (ED)
  • Classification: Full-Time
  • Reports to: ISA Executive Director
  • Start date: 22 August 2022 (approx.)
  • Hours: As per the ISA Handbook; Additional time at all ISA Championships
  • Location: Hybrid solution permissible with at least 3 days per week in person at the ISA Office, 2187 Newcastle Ave, Cardiff-by-the-Sea, CA 92007, plus international travel as ISA needs
  • Compensation: Compensation commensurate with experience

About the ISA

The ISA is a non-profit organization recognized by the International Olympic Committee (IOC) as the World Governing Authority for the sport of Surfing. The fundamental mission of the ISA is to create a better world through Surfing by promoting, developing, and leading Surfing in all its forms through the ISA’s 109 National Surfing Federations worldwide.

ISA Values:

  • Integrity: Commitment to fairness, accountability and the highest standards of excellence.
  • Passion: For the water, the waves, our common humanity and the continual search for the perfect ride.
  • Innovation: At the leading edge of human expression, creativity and sporting performance.
  • Respect:  For each other, for surfing’s history and for the environment in which we play and perform.

Desired Attributes:

  • Strong administrative and organizational skills with attention to detail
  • Solid interpersonal, written and verbal communication skills
  • Ability to work well in a team in a high-paced and time-sensitive work environment
  • Self-motivated, problem solver, able to work independently
  • An interest in, and ability to work in international and often remote locations
  • If not a United States national, an appropriate, existing U.S. work visa required
  • An interest in and experience in surfing a plus
  • Additional language skills (Spanish, Portuguese, or French) a plus

 Office Manager and Assistant to the Executive Director Role Overview:

  • Manage the ISA Office operations and support the ISA Executive Director in all his functions, as it relates general administration and coordination of his activities, including scheduling, correspondence, office management, local suppliers, IT trouble shooting, and any other tasks requested by the Executive Director.  Some support and involvement in other departments (Events, Membership & Development) may be required, as well as operational support at ISA Events.

Specific Responsibilities as Office Manager

  • Manage office renovations with Executive Director approval
  • Schedule and manage ongoing office maintenance
  • Maintain adequate office supplies
  • Maintain office equipment and new equipment purchasing, with Executive Director approval
  • Purchasing and maintaining phone system, and developing professional phone communications protocols for entire operation and staff
  • Oversee daily email management of incoming general emails using a support person as needed
  • Update office calendar and maintain office bulletin board
  • Support in managing ISA storage and archives.
  • Support and coordination with local suppliers
  • Manage ISA Intern Program, including interviewing and assigning interns to the Marketing and Media Department, Membership Department and Finance and Admin Department.
  • Manage office renovations with Executive Director approval
  • Schedule and manage ongoing office maintenance
  • Maintain adequate office supplies
  • Maintain office equipment and new equipment purchasing, with Executive Director approval
  • Analyze insurance needs and source insurance policies to purchase, with Executive Director or President, approval, including general liability event insurance
  • Provide support on trademark and legal matters
  • Analyze insurance needs and source insurance policies to purchase, with Executive Director or President, approval, including general liability event insurance
  • Provide support on trademark and legal matters

Specific Responsibilities to Support the ED

  • Coordinate, support and maintain ASOIF Governance Survey, including tracking outcomes and areas for score improvement.
  • Support Executive Director with Olympic, Sport Accord, ARISF, IWGA meetings and conventions
  • Coordinate annual applications to ARISF and IOC for development grants
  • Meeting scheduling & management of video conferencing platform(s) for ED
  • General correspondence, emailing, letters, phone calls as needed
  • Preparation of travel materials for the ISA Leadership
  • Management of Executive Committee travel & accommodation for events
  • Preparation of quarterly Executive Committee meeting materials

Program Support Responsibilities 

  • Coordinate, support and manage Friends of Olympic Surfing (FOS) program, including tracking complete donor database, annual dues and hosting of periodic FOS events.
  • Maintain and develop company store and merchandise offerings, where applicable.

Event Responsibilities 

  • Manage World Championship invitations to VIPs and special guests attending events
  • Source VIP and EC gifts and prepare goody bags for distribution by Executive Director
  • In support to Events department, prepare ISA President Welcome letter and packet
  • Event logistics and operations, as needed.

 

APPLY HERE

ISA Office Manager & Assistant to the Executive Director

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